The Siena School in Northern Virginia seeks a culturally competent, caring, and highly organized Office Manager to join a dynamic and creative team. Working at Siena is an exciting opportunity to make a meaningful impact. You will be part of a supportive, innovative community dedicated to helping students discover their potential and build the confidence they need to succeed in high school and beyond. The Siena School Office Manager position is central to the day-to-day operation of the campus and is highly engaged with students and school life. This person will also fulfill a variety of important responsibilities, including serving as a receptionist, office and project manager, assisting the registrar, and providing support to faculty, staff, and administration. The Office Manager serves as a member of the campus crisis team and a medication technician for basic student health, dispensing medication, and providing first aid. This is a full-time, exempt salaried, onsite and 12-month position. Working hours are 8:00 am - 4:00 pm.

Responsibilities include:

• Receptionist and primary point of contact. Tasks include providing resources for parents, answering doors and phones, greeting and registering visitors, communicating with the Siena community, visitors, and the public in person and through email, phone, and other communications platforms such as ParentSquare.
• Office and project manager, including project management. Tasks include coordinating and assisting with school-wide programs and events; liaising with the Event Coordinator; managing supplies; maintaining and updating school and student records and student databases throughout the school year and summer school; and maintaining campus-based calendars.
• Administrative and day-to-day support to students and faculty. Tasks include maintaining and organizing daily attendance records; coordinating daily substitute needs; managing faculty course materials and the student conference schedule; serving as a liaison and providing task support to central office administration; coordinating professional events; assisting with staff recruitment and hiring; and providing support for admissions and summer school.
• Program support for students and teachers. Tasks include supporting program and field-trip logistics and monitoring students. providing support for division and all-school events, including working closely with the campus event coordinator and division leadership. 

Other Essential Duties and Responsibilities

• Actively engage and support the School’s commitment to a diverse, equitable, and inclusive community

• Support the school’s mission and culture, promoting a positive, inclusive school climate

• Establish and maintain good relationships with varying stakeholders
• Consistently provide a high level of customer service in a positive and professional manner to internal and external members of the community. 
• Attend campus and cross-campus meetings, and regular meetings with the Head of School
• Work closely with the Head of School and other administrators on administrative projects, school events, and management of school procedures
• Main point of campus contact during the summer months, including support for the weeks of the summer school program and preparation for the next school year

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change based on the needs of the school.

Salary and Benefits: $55,000 - 75,000, depending on experience

Benefits: Benefits include comprehensive insurance (medical, dental, and vision coverage); short-term and long-term disability coverage, including optional life insurance; 401(K) retirement plan with employer contributions; paid leave, including holidays, parental, bereavement, and sick leave; SmartBenefits (for Metro transportation); tuition remission for eligible employees; sponsored professional development; discounted facility rentals and free parking.

The Siena School is committed to equitable hiring practices and enthusiastically encourages professionals of all backgrounds to apply. Applicants must be currently authorized to work in the United States on a full-time basis.

Position Requirements

• Demonstrated career interest in office or organizational administration. Experience in education settings, private schools, or the social sector is a plus. 
• Bachelor's degree with a strong academic track record

Knowledge, Skills, and Abilities: 

• Excellent written and verbal communication. Ability to effectively listen and respond to students, parents/guardians, faculty, and staff.
• Ability to take initiative and manage multiple Ability to set priorities, organize, analyze, work independently, meet deadlines, problem-solve, and multitask. 
• Ability to manage multiple tasks in a fast-paced, high-traffic environment
• Excellent interpersonal,  organizational, and group facilitation skills to work effectively as a team player. Comfort with setting and maintaining task priorities for multiple groups and stakeholders.
• Several years of work experience, preferably in education. Ability to work with a dynamic and engaging staff and school community
• Strong computer skills. Experience with database systems and office management, including Google Workspace, FACTS, and Magnus programs, is preferred.
• Ability to maintain sensitive information in the strictest of confidence, exercising absolute discretion and professionalism.
• Experience and comfort with working in a diverse environment.

Physical Requirements:

• Prolonged periods of sitting, working at a computer, and using standard office equipment 
• Moderate physical work is required for this position, including frequent standing,, walking, and moving throughout the school building and grounds
• Ability to lift and/or move items up to 15–25 pounds (e.g., supplies, files, packages)
• Ability to bend, reach, stoop, and perform routine filing and organizing office tasks
• Must be able to speak clearly and understand the speech of others. 

About The Siena School

The Siena School has become a national leader in educating bright, college-bound students with mild to moderate language-based learning differences, such as dyslexia. With three campuses in the Washington, DC, area, Siena serves grades 3-12 and has a strong national reputation and growing enrollment. Siena's Forest Glen (grades 5-12) and Satellite (grades 3-4) campuses are in Silver Spring, MD, and Siena's Northern Virginia (grades 3-12) campus is in Oakton, VA. The school enrolls approximately 36% students of color. Siena focuses on the professional development of its staff, who are regularly published and have presented at national and international conferences, including the NAIS Annual Conference. Siena is accredited by the Middle States Association of Colleges and Schools. The Siena School is committed to equitable hiring practices, and enthusiastically encourages professionals of all backgrounds to apply. Submit resume and cover letter to jobs@thesienaschool.org

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