The Covenant School, an independent Christian Liberal Arts and Sciences and college preparatory school for grades Pre­ K-12 located in Charlottesville, VA is looking for a full-time Business Office Administrative Assistant. This position is located primarily at our Hickory Campus but will serve employees at both campuses by assisting the Accounting and Human Resources departments.

Responsibilities include but are not limited to:

• Help with the disbursement of mail among the campus and log/track all incoming checks and cash.
• Work with department heads on receiving contributions and recording those receipts for the school, and purchase order spreadsheet questions and analysis.
• Assist in the hiring of new employees by updating various job boards and the school website with open positions, receiving and distributing applications, receiving and collecting signatures on Employee Action Requests (EARs), and sending contracts or offer letters.
• Assist in the process for the school compliance with VCPE, and other state agencies in respect to fingerprints and background checks. Track completion of the new hire process and maintain compliance on all federal and state requirements. Pay careful attention to requirements for employees of our state licensed pre-kindergarten and Covenant Club (afterschool program) and ensure compliance. Ensure compliance with Department of Transportation and insurance requirements for CDL drivers, including pre-employment screenings and motor vehicle record checks.
• Coordinate periodic meetings and employee education around safety, workmen's compensation, benefits programs, wellness information, and retirement.
• Work with our benefits service provider when questions arise about insurance benefits or payment of services for medical treatment. Assist with continuation of benefits for terminated employees.
• Work closely with the Director of Accounting and HR in obtaining and keeping relevant information and documentation on all current and terminated employees. Conduct exit meetings with terminating employees to ensure they are aware of important dates, and have turned in school owned resources (phones, keys, etc.).
• Assist with bi-weekly payroll by receiving updated tax and benefit forms, reviewing data in the online timekeeping system, and processing timesheets for bus drivers, substitute teachers, and hourly academic support employees.
• Maintain records of teacher experience and level of education.
• Assist with employment verifications for current and terminated employees.
• Act as second key control officer for the Hickory Campus. Issue key fobs to all new employees/volunteers once they have completed the hiring/background check process.
• Report work-related injuries to worker’s compensation insurance. Follow-up with employees and insurance carrier to ensure proper documentation of claims.
• Work with the Director of Facilities to schedule daily traffic control officers and security for various events throughout the school year.
• Update and maintain employee data in the Blackbaud onCampus/onSuite system.
• Assist with annual updating of the Employee Handbook and Crisis Management handbook.
• Assist in the preparation of documentation for the Annual Audit.
• Assist the school in the creation of surveys and compilation of the resulting data.
• Perform other duties as assigned by the Chief Financial Officer and Director of Accounting.

The ideal candidate will have strong verbal and written communication skills, customer service orientation, attention to detail, a professional personal presentation, and reliability. They will also be team oriented with a positive attitude and an understanding of confidentiality.

To apply, please send a resume and cover letter to apply@covenantschool.org

About The Covenant School

Located in Charlottesville, The Covenant School is a non-denominational Christian day school serving approximately 700 students in Pre-K through Grade 12 from across Central Virginia. The Covenant School is committed to helping students develop morally, intellectually, and physically through the pursuit of academic excellence and the recognition of God's sovereignty over His creation.

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