Career Center

Collegiate School seeks an Administrative Program Coordinator for the Powell Institute for Responsible Citizenship (PIRC). This person will be responsible for providing administrative support for all aspects of programming related to the Institute, including but not limited to curricular efforts, logistics for events and programs, arrangements for domestic and international travel, managing and maintaining the School’s community partnership database, budget management, and calendar scheduling. As an integral member of the PIRC team, the Administrative Program Coordinator will work closely with program directors and other members of the school community to support and forward the efforts of the Powell Institute for Responsible Citizenship as outlined in its charter. 

This is a part-time (working approximately 20 hours/week), non-benefitted position, 12-month position reporting directly to the Director of Powell Institute for Responsible Citizenship.

General Responsibilities include:

• Provide administrative support to the Director of the Powell Institute for Responsible Citizenship and the PIRC team in furthering the work of the Institute for current and future programming and events including but not limited to logistics, budgeting including endowments, scheduling, meeting set-ups and reservations, and transportation, etc. 
  • Support capstone programming and logistics across divisions: Envision Collegiate, Envision Richmond, Envision Your World. 
    • Manage the details of logistics, budget, and communications for the School’s annual International Emerging Leaders Conference (IELC) 
    • Provide essential support for capstone public shares (Ethics Bowl, TedxYouth@ RVA, etc.)
  • Assist with all reservations and logistics related to the School’s domestic and international travel 
  • Help plan and coordinate partner school visits, exchanges and international guest visits including the facilitation of acquiring host families and communication.
• Manage and maintain the School’s partnership database.
• Drive Collegiate minibus as needed for program support.
• Potential opportunity to coach. 

Successful candidates will possess the following qualifications and competencies:

• Experience in project management, keeping people on task, and building team empathy
• Strong oral and written communication skills
• Demonstrated technology skills with experience in database and budget management
• Interest in working with youth in an educational environment 
• Self-starter with the ability to work independently
• Experience in and commitment to the ongoing development and maintenance of an inclusive campus community.
• Team player with a can-do and positive attitude and a willingness to do what it takes to get the job done 
• Enjoy being a part of a collaborative team 
• Ability to work flexible extended hours during peak program times 
• Bachelor’s degree or equivalent combination of education and experience
• Promote good data stewardship and demonstrate ownership of system, processes, and tasks
• Proficiency with Google Suite, Microsoft Office, and Canva
• Ability to create reports to support the Institute’s, departmental and divisional processes 

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values.  Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

About Collegiate School

Collegiate School is an independent, JK-12 college preparatory, coeducational school with over 1,600 students in Richmond, VA. We seek professionals to uphold and advance our mission to create a diverse and inclusive community of learners committed to a challenging and supportive educational experience that will foster the intellectual, moral, emotional and physical development of each student. With our core values of honor, love of learning, excellence, respect and community, we develop minds that seek and hearts that serve. Our exceptional faculty and staff not only deliver preeminent programs but prepare the next generation of inquisitive thinkers, responsible citizens and compassionate leaders. The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.

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