Details
Posted: 22-Apr-22
Location: Charlottesville, Virginia
Type: Full Time
Categories:
Other
The Covenant School, a Christian Liberal Arts and Sciences Pre-K through 12th grade private school with approximately 600 students, is seeking an Administrative Assistant to the Head of Lower School.
Administrative Assistant to the Head of Lower School is responsible for working directly in administrative support to the Head of Lower School and provides support to the Lower School’s administrative team and faculty as needed. The position requires a high degree of knowledge of the school’s mission, programs, services, organization, and objectives in order to initiate, coordinate, and personally perform secretarial and administrative support processes. This person performs a variety of managerial and secretarial duties including those of a confidential nature dealing with employees, students, and families. Duties performed are designed to relieve administrator of office and routine responsibilities by planning, organizing, supervising, and participating in the administrative operation.
Essential Functions
- Maintain a high degree of confidentiality, maturity, good judgment, and professional demeanor regarding all aspects of the school operation
- Relate well to a variety of individuals, including students, parents, staff, and the community, and exercise diplomacy in responding to verbal or email communications and resolving situations involving students, parents, public, staff, and faculty
- Work independently and with little direction to perform a variety of secretarial work, including typing/word processing, spreadsheets, proofreading, setting up and maintaining files, recording information, and processing and distributing of documents and correspondence, maintaining high standards of independent judgment, accuracy, speed, and confidentiality
- Compile, develop, and design special reports, handbooks, and projects as requested
- Manage the Registrar database of OnCampus (Blackbaud), the school’s computerized record management, storage, and retrieval system, and utilize it for various reporting purposes; problem solve when there’s an issue or seek consultation from Technical Support
- Perform diverse managerial responsibilities within areas and limits of authority as delegated by Head of Lower. Coordinate with others in teamwork relationships in the course of work, to expedite the workflow and events of the Lower School.
- Maintain Lower School Events calendar for website viewing and maintain Lower School Faculty/Staff Calendar for faculty/staff; help manage Head of Lower School’s calendar; make reservations for Lower School gym, multipurpose room, and library use and setup and provide paperwork to Facilities Manager
- Compose written or email correspondence from brief verbal or written instruction from Head of Lower or independently for signature by Head of Lower
- Be knowledgeable about The Covenant School and its events and serve as an information resource person and a liaison between the Lower School and Upper School offices; serve as a resource person to students, parents, faculty, staff, and visitors
- Perform other duties as assigned by Head of Lower School
Required Education/Background
- A bachelor’s degree from an accredited College or University
- Proven administrative experience in a school setting
- CPR/First Aid and MAT training, preferred
If interested, please submit a resume to mgaffney@covenantschool.org or mail to:
Dr. Mo Gaffney, Head of Lower School
The Covenant School
1000 Birdwood Rd
Charlottesville, VA 22903
