The Administrative Assistant to the Head of the Upper School is a full-time position reporting directly to the Head of the Upper. This position provides support to the members of the Upper School community, including faculty, administration, parents and students.
Duties and Responsibilities: • Complete tasks assigned by the Division Head, which may include, preparing draft communications for parents, attending division meetings and maintaining the US schedule. • Maintain schedules for the Division Head, as well as the Upper School Directors and Deans. • Manage any substitute teacher requests to ensure all classes are covered. • Become familiar with all US students, parents and faculty members and maintain confidentiality and integrity at all times. • Schedule US school events, enter event setup requests and submit to database for the school calendar. Attend weekly calendar meetings to stay abreast of upcoming events. Coordinate with other departments on large events and provide support to parent reps for all functions. • Update and correct US information in the database as needed. • Prepare, track and process purchases and invoices for payment through Finance. • Serve as triage for minor injuries and/or complaints and work closely with school nurse on health issues, when needed. • Coordinate family meetings and placement testing for new students. • Ensure updated paperwork is received from students and faculty each school year. • Coordinate graduation activities and all aspects or ordering and preparing diplomas. • Assist with the scheduling and arranging of job applicants visiting Potomac’s campus. • Chaperone events and assist with class trips as needed • Coordinate with B&G to fix any building/maintenance issues in the US. • Sort and distribute mail on a daily basis. • Maintain and order all US supplies. • Other duties as assigned.
Qualified applicants should complete this short form and upload their cover letter and resume or mail material to: The Human Resources Department, The Potomac School, 1301 Potomac School Rd., McLean, VA 22101. For more information on The Potomac School, please visit our website at www.potomacschool.org. We are an equal opportunity employer.
Qualifications: • Bachelor’s Degree and a minimum of two years or related work experience. • Knowledge of school processes and procedures preferred • Strong organizational skills. • Experience with computer applications including MS Office (Word, Excel, PowerPoint), Gmail, Adobe Acrobat, Veracross, etc. • Skilled in writing and preparing correspondence. • Skilled in establishing and maintaining effective working relationships. • Ability to communicate professionally and patiently in person, over the phone and in writing. • Ability to work under pressure, identify problems, and establish priorities.